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Data Retention Policy

Effective Date: 21/01/2025

At Gracefield Resources, we are committed to protecting your personal data and ensuring compliance with the UK GDPR and Data Protection Act 2018. This Data Retention Policy outlines how long we retain your information and the criteria we use to determine retention periods.

1. Purpose of This Policy

This policy ensures that we:

  • Retain personal data only for as long as necessary.
  • Comply with legal and regulatory requirements.
  • Safeguard your privacy and data security.

2. Types of Data We Retain

We retain the following types of data:

  • Contact Information: Name, email address, phone number, and mailing address.
  • Technical Data: IP address, browser type, device information, and website usage data.
  • Transaction Data: Details of services requested, payments, and contracts.
  • Communication Data: Emails, messages, and other correspondence.

3. Retention Periods

We retain personal data based on the following criteria:

  1. Legal and Regulatory Requirements
    • Financial records: 7 years (as required by HMRC).
    • Contracts and agreements: 6 years after the end of the relationship.
  2. Business Needs
    • Contact information: Retained for 2 years after the last interaction, unless you opt out.
    • Marketing data: Retained for 2 years or until you withdraw consent.
  3. User Requests
    • If you request deletion of your data, we will comply unless retention is required by law.

4. Data Deletion

At the end of the retention period, we securely delete or anonymize your data to ensure it can no longer be identified.

5. Your Rights

Under the UK GDPR, you have the right to:

  • Access, update, or delete your personal data.
  • Object to or restrict the processing of your data.
  • Request a copy of your data in a portable format.

To exercise these rights, contact us at info@gracefieldresources.com.

6. Changes to This Policy

We may update this Data Retention Policy from time to time. Any changes will be posted on this page with an updated effective date.

7. Contact Us

If you have any questions about this policy, please contact us: